Privacy and Data Protection Policy

Privacy and Data Protection Policy

 

International Experiential Learning Network (referred to as “We,” “Us,” or the “Organizer”) is committed to protecting your personal data. This policy explains how we collect, store, and use the personal data of individuals attending our events. It is compliant with the General Data Protection Regulation (GDPR) and applicable local laws.

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1. Personal Data We Collect

During event registration, we may collect the following personal data:

• Full name

• Email address

• Phone number

• Billing and payment details

• Event participation status

• Photographs and video recordings (taken during the event)

 

Personal data is collected solely for registration and event management purposes.

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2. Purpose of Personal Data Use

The data we collect may be used for the following purposes:

1. To process your registration and provide your ticket.

2. To send updates and reminders about the event.

3. To request post-event feedback and evaluations.

4. To use photographs or videos for promotional purposes (with your consent).

5. To comply with legal obligations.

 

Your personal data will never be sold to third parties for marketing purposes.

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3. Data Retention Period

Personal data will only be retained for as long as it is needed for the purposes outlined in this policy:

• Payment data may be stored for up to 7 years to comply with legal and accounting requirements.

• Contact details for post-event communications will be retained for up to 2 years (unless otherwise specified).

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4. Data Sharing

Your personal data may only be shared under the following conditions:

• With third-party service providers such as payment processors or ticketing platforms (for processing purposes only).

• With official authorities, as required by law.

• Photographs or videos used for promotional purposes will only be shared in event-related materials with your explicit consent.

 

All third-party partners are required to comply with GDPR and relevant data protection laws.

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5. Your Rights as a Participant

As a participant, you have the following rights:

1. Right of Access: To know what personal data we hold about you.

2. Right to Rectification: To request corrections to inaccurate or incomplete information.

3. Right to Erasure (Right to Be Forgotten): To request the deletion of unnecessary or unlawfully stored data.

4. Right to Object: To object to data being used for marketing or specific processing purposes.

5. Right to Data Portability: To request your data be transferred to another service provider.

 

You can submit your requests via [Email Address or Physical Address], and we will respond within 30 days, in accordance with legal requirements.

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6. Use of Photographs and Videos

Photographs and videos may be taken during the event and used for International Experiential Learning Network’s promotional and communication purposes.

• If you do not wish for your image to be used, please inform us prior to the event.

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7. Security Measures

We take the following measures to safeguard your personal data:

• Data is stored on secure servers.

• Encryption and authentication systems are used to prevent unauthorized access.

• Only authorized personnel have access to your data.

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8. Cookies and Online Tracking

If an event registration website is used, cookies may be employed to collect data:

• Cookies are used to analyze visitor traffic and improve user experience.

• You can disable cookies through your browser settings if desired.

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9. Changes to This Policy

This privacy policy may be updated when necessary. Participants will be notified of any significant changes.

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10. Contact Information

If you have any questions or requests regarding this privacy policy, please contact us:

• Email: info@experientiallearning.net

• Phone: +37255603988

• Address: Uus 1-7 66201 Rouge, Estonia

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